Quilt Show

“Our Quilt Show”

Ecole Maple Creek Middle School

3700 Hastings St, Coquitlam

Oct 20 & 21, 2018

Volunteer sign up link http://signup.com/go/fsqFtWL

Quilt Show Poster

Guild members if you are planning to enter a quilt into the show, please ensure you read the entry rules and guidelines. Complete and submit the registration form by Sept 15, 2018

2018-Entry-Rules-and-Guidelines.pdf             Registration Form    

Quilt Show Challenge       

2018 Challenge Quilt  Registration Form

Your are cordially invited to participate in the 2018 quilt show challenge project. The challenge is to construct a holiday table runner that includes a recognizable amount of our chosen fat quarter. You may add as much Cotton fabric as you wish to complete the project. The table runner can be any shape, rectangular, octagonal, square, round etc. The perimeter of the table runner shouldn’t exceed approximately 140 inches.

Boutique  and Raffle Baskets

We are still looking for items for the boutique and for the raffle baskets.

Volunteer Description

So you are ready to volunteer for our wonderful Quilt Show – 2018.  Thank you, thank you.  Volunteers are the key to a successful show of our beautiful, artistic and creative quilts.

Job Descriptions:

Challenge Quilt – describe the challenge and hand out ballots for voting. – 2 people

Docents – be available to answer questions about the various quilts and quilting.  – 5 people.

Floater – be available to cover any shifts where help is needed – 2 people

Gift Baskets – sell tickets and monitor area – 2 people

Membership Table – Discuss & sign up people interested in membership, hand out members voting ballots – 2 people.

Raffle Tickets Sales – sell raffle tickets for the Raffle quilt – 2 people

Security – monitor various exits to ensure no on leaves with stolen merchandise. – 6 people

Tea Room Donations  – monitor the tea room donation jar.

Tea Room – make coffee, tea and plate the various goodies; clean up the area.

Tickets Sales – sell tickets and hand out “viewer’s choice” ballots, & brochure – 2 people


Friday, Oct. 21, 2016 – 1 shift – 9 am – 1 pm (lunch provided)

Set Up Crew– sets up the frames and hang the quilts.  “Man” power and step ladders are very welcome.

Saturday Oct. 22, 2016

3 shifts – 9:45 – noon, 11:45 – 2:30 and 2:15 – 5 pm except for Tea Room

Tea Room 4 shifts – 9:00 – 11:00, 10:45 – 1:00, 12:45 – 3:00, and 2:45 – 5:00

Sunday Oct. 23, 2016

3 shifts – 9:45 – 11:30, 11:15 – 1:00, 12:45 – 3:00 except for Tea Room

Tea Room Shifts – 9:00 – 11:00, 10:45 – 1:00, and 12:45 – 3:00

Clean Up Shifts – 3:00 – 6:00 pm

Tear Down Crew – takes down quilts, frames, tables etc. “Man” power and step ladders are very welcome.

Security – positioned at doors to ensure that only authorized people are removing quilts and equipment.


There is a 15 minute overlap built into all the shifts.

Volunteers receive free admission to the show on the day they volunteer.

Volunteers receive a ticket for the Tea Room on the day they volunteer.

Volunteers check in at the volunteer desk (just past the Tea Room) to sign in and receive their identification.  If you have “back-to-back” shifts you need to go directly to the second shift, once you are relieved from the 1st shift.

**Security people are to monitor the doors and remind people to exit via the main doors.  If there is an incident – take picture with cellphone, contact show committee, but do not put yourself at risk.**

Sign Up:

This year you have two options – sign up “online” or sign up at the Guild meetings.

On line Sign up – starting May 2018

We’re using SignUp.com to organize our upcoming Sign-ups.

Here’s how it works in 3 easy steps:

1) Click this link to see our Sign-up: http://signup.com/go/fsqFtWL

2) Review the options listed and choose the spot(s) you like.

3) Sign up! It’s Easy – you will NOT need to register an account

Note: SignUp.com does not share your email address with anyone.

You will receive a reminder, by email of your commitment.

Sign Up at the Guild Meeting – starting June 2018

I will have the schedule and available slots for you to select.


If you have any questions or comments please contact me:  Ruth Stebbing 604-944-1577 or r.stebbing@telus.net and I will endeavour to find an answer.